PEMELIHARAAN ARSIP KEPEGAWAIAN DI SUB BIDANG INFORMASI KEPEGAWAIAN  KANTOR REGIONAL II BADAN KEPEGAWAIAN NEGARA SURABAYA

MAINTENANCE OF EMPLOYMENT ARCHIVES IN THE REGIONAL OFFICE OF THE REGIONAL II OFFICE OF THE STATE CIVIL SERVANTS 'INFORMATION SUB FIELD OF SURABAYA

Arsip kepegawaian merupakan kumpulan dokumen kepegawaian seperti kumpulan surat keputusan di bidang kepegawaian yang dikeluarkan oleh pejabat yang berwenang dan disimpan secara sistematis. Hasil penelitian ini dapat disimpulkan bahwa dalam  pemeliharaan arsip kepegawaian di Kanreg II BKN Surabaya sudah berbentuk paperless/image dokumen sejak tahun 2018. Pada proses pemeliharaan arsip kepegawaian dalam bentuk paperless/image dokumen terdapat  tahap 1. Pra scanning, yakni proses pengelompokkan dan penyortiran data yang penting dan tidak penting, 2. Scanning yakni proses Memindai dokumen yang telah dikelompokan sesuai NIP agar dapat di upload secara paperless/image documen,  .3. Pasca Ssanning yakni  proses Memasukkan arsip kepegawaian kembali sesuai dengan urutan NIP kedalarn lemari arsip. Adapun sumber image documen/paperles di Kanreg II BKN Surabaya ada 3 yakni 1. Hasil scanning pribadi adari Kanreg II BKN Surabaya, 2.Dari Pelayanan melalui aplikasi AREK (Aplikasi Rekonsiliasi Data Kepegawaian) baik dari instansi, daerah, kabupaten kota, maupun BKD semuanya mengupload data kepegawaian berupa soft file dan disimpan, 3. Rekonsiliasi dokumen scan dengan instansi.Kondisi arsip kepegawaian di Kanreg II BKN Surabaya masih belum maksimal dikarenakan sarana komputer yang digunakan pada tahap scanning yang lambat respon walau sudah di fasilitasi dengan jaingan internet sebesar 70 Mbps, dan untuk arsip fisik yang sudah melalui tahap pra scanning, scanning, pasca scanning tentunya akan dikembalikan ke dalam almari penyimpanan arsip lebih di tingkatkan kembali dalam proses pemeliharaannya mulai dari kondisi ruangan yang harus terhindar dari debu, suhu ruangan agar arsip kepegawaian tetap terjaga mengingat tujuan paling penting dari pemeliharaan arsip kepegawaian dengan baik dan benar yaitu dapat ditemukan kembali.

        Kata kunci : Pemeliharaan, Arsip, Kepegawaian

Personnel archives are a collection of personnel documents such as a collection of decision letters in the field of personnel issued by authorized officials and stored systematically. The results of this study can be concluded that in maintaining personnel archives at Kanreg II BKN Surabaya, it has been in the form of paperless / image documents since 2018. In the process of maintaining personnel archives in the form of paperless / image documents, there is stage 1.Pre scanning, namely the process of grouping and sorting data important and not important, 2. Scanning, namely the process of Scanning documents that have been grouped according to NIP so that they can be uploaded by paperles / image documents, .3. Post-Ssanning, namely the process of entering the personnel file back in accordance with the NIP sequence in the filing cabinet. There are 3 sources of image documents / paperles at Kanreg II BKN Surabaya, namely 1. Personal scanning results from Kanreg II BKN Surabaya, 2. From services through the AREK application (Civil Service Data Reconciliation Application) both from agencies, regions, city districts, and all BKD uploading personnel data in the form of soft files and stored, 3. Reconcile the scanned documents with the agency. The condition of the staffing archives at Kanreg II BKN Surabaya is still not optimal because the computer facilities used at the scanning stage are slow to respond even though it has been facilitated with an internet network of 70 Mbps, and for physical archives that have gone through the pre-scanning, scanning, post-scanning stages, of course, they will be returned to the archive storage cupboard to be further improved in the maintenance process starting from room conditions that must be protected from dust, room temperature so that staffing records are maintained considering the most important goals. important from maintaining personnel records properly and be nar is to be rediscovered.

Keywords: Maintenance, Archives, Staffing