MANAJEMEN KEARSIPAN PADA KANTOR DESA SIWALAN KECAMATAN PANCENG KABUPATEN GRESIK

ARCHIVAL MANAGEMENT AT SIWALAN VILLAGE OFFICE IN PANCENG SUBDISTRICT GRESIK

                                                                                                       Abstrak

Arsip tercipta dalam setiap kegiatan pemerintah desa yang membutuhkan pengelolaan secara tersusun dan terarah. Permasalahan yang sering ditemukan berkaitan manajemen kearsipan di kantor desa ialah masih terbatasnya sarana dan prasarana, serta pegawai belum sepenuhnya memahami tata cara kelola yang baik. Sebagai upaya mengatasi masalah pada kantor desa di wilayah Kabupaten Gresik, Dinas Perpustakaan dan Kearsipan Gresik melakukan pelatihan manajemen kearsipan sebagai strategi dalam memberikan pemahaman pengelolaan kearsipan yang baik. Tujuan penelitian ini untuk mendeskripsikan manajemen kearsipan pada Kantor Desa Siwalan Kecamatan Panceng dan apa saja hambatan selama pelaksanaannya serta menemukan solusi untuk mengatasi hambatan yang ada.

Penelitian ini merupakan penelitian deskriptif dengan pendekatan kualitatif. Fokus pada penelitian ini  mengenai tahapan dalam manajemen kearsipan meliputi : (1) tahap penciptaan dan penerimaan; (2) tahap penggunaan dan pendistribusian, (3) tahap pemeliharaan; (4) tahap pemusnahan.

   Hasil penelitian menunjukkan manajemen kearsipan pada Kantor Desa Siwalan masih belum maksimal karena banyak kekurangan pada setiap tahapnya. Tahap penciptaan dan penerimaan, petugas Kaur Tata Usaha dan Umum dalam penciptaan surat keluar masih sering mengalami kekeliruan dalam penomoran surat sedangkan peneriman surat masuk dilakukan dengan mengentri data secara manual ke dalam buku agenda. Tahap penggunaan dan pendistribusian, belum ada pencatatan pada buku khusus sebagai data peminjaman arsip, sedangkan pendistribusian dilaksanakan melalui pencatatan pada buku eskpedisi untuk ditandatangani penerima sebagai bukti baik surat maupun dokumen telah dikirim. Tahap pemeliharaan, tidak ada ruangan khusus sebagai tempat penyimpanan arsip. Tahap pemusnahan, arsip jarang dilakukan pemusnahan pada Kantor Desa Siwalan.

Kata Kunci: arsip, manajemen arsip, kantor desa

                                                                                                        Abstract

Archives are created in every village government activity that requires organized and directed management. The problem that is often found related to archival management in the village office is still limited facilities and infrastructure, and employees do not fully understand the good governance. In an effort to solve problems in the village office in Gresik Regency, gresik library and archival office conducts archival management training as a strategy in providing a good understanding of archival management. The purpose of this research is to describe archival management at the Siwalan Village Office of Panceng Subdistrict and what are the obstacles during its implementation and find solutions to overcome existing obstacles.This research is descriptive research with qualitative approach. Focus on this research on the stages in archival management, namely the creation and acceptance stage, the use and distribution stage, the maintenance stage, and the extermination stage. Data collection techniques using interview, observation, and documentation techniques. Research data analysis techniques are data reduction, data presentation, and conclusion drawing.

This research is descriptive research with qualitative approach. The focus on this research is based on the theory by Priansa and Garnida (2012:163) on the stages in archival management including: (1) the stage of creation and acceptance; (2) the stage of use and distribution, (3) the maintenance stage; (4) the stage of extermination.

The results showed archival management at Siwalan Village Office is still not maximized because of many shortcomings at each stage. The stage of creation and acceptance, Kaur Administrative and General officers in the creation of outgoing letters still often experience errors in letter numbering while the recipient of incoming letters is done by manually queuing data into the agenda book. The stage of use and distribution, there has been no recording on the special book as data borrowing archives, while the distribution is carried out through recording on the book of eskpedisi to be signed by the recipient as evidence both letters and documents have been sent. Maintenance stage, there is no special room as a place to store archives. The stage of extermination, archives are rarely done extermination at the Siwalan Village Office.

           Keywords: archives, records management, village offices