Penelitian ini dilatarbelakangi oleh pentingnya pengelolaan arsip dinamis aktif dan inaktif dalam menunjang kelancaran administrasi pemerintahan di Dinas Kepemudaan, Olahraga, dan Pariwisata Kabupaten Sidoarjo. Arsip dinamis yang terus bertambah seiring aktivitas organisasi memerlukan pengelolaan yang tertib dan terintegrasi. Namun, pengelolaan arsip aktif dan inaktif belum sepenuhnya terintegrasi dengan sistem Klasifikasi Arsip sesuai Peraturan Bupati Sidoarjo Nomor 18 Tahun 2023. Kondisi ini berpotensi menimbulkan ketidakteraturan penyimpanan dan kesulitan temu kembali arsip.

Tujuan penelitian ini adalah untuk mendeskripsikan pengelolaan arsip dinamis aktif dan inaktif di Dinas Kepemudaan, Olahraga, dan Pariwisata Kabupaten Sidoarjo. Berdasarkan empat fokus pengelolaan arsip menurut Muhidin dan Winata, yaitu penciptaan arsip, penggunaan arsip, pemeliharaan arsip, dan penyusutan arsip. Metode penelitian ini adalah kualitatif dengan pendekatan deskriptif. Teknik pengumpulan data melalui observasi, wawancara, dan dokumentasi. Teknik analisis data dalam penelitian ini adalah kondensasi data, penyajian data, dan penarikan kesimpulan.

Hasil penelitian menunjukkan bahwa: 1) Proses penciptaan arsip belum konsisten pada penerapan kode klasifikasi sesuai regulasi terbaru dan terdapat keterbatasan jumlah pegawai yang memiliki kemampuan khusus di bidang kearsipan serta; 2) Pemeliharaan arsip belum berjalan secara optimal dikarenakan minimnya pegawai yang terlatih di bidang kearsipan, belum adanya SOP pengelolaan arsip aktif secara menyeluruh, serta keterbatasan ruang penyimpanan; 3) Penggunaan arsip dapat dikatakan berjalan cukup baik melalui mekanisme peminjaman arsip, meskipun belum sepenuhnya didukung oleh sistem administrasi formal yang tertulis dan terintegrasi dengan kode klasifikasi; 4) Penyusutan arsip belum mencapai tingkat optimal karena pemusnahan arsip belum dilaksanakan secara berkala dan masih terdapat penumpukan arsip inaktif.

Berdasarkan temuan tersebut, terdapat rekomendasi yang dapat dijadikan sebagai bahan pertimbangan, yaitu pengusulan penambahan pegawai dengan kompetensi professional terkait kearsipan, penyusunan Standar Operasional Prosedur (SOP) pengelolaan arsip aktif.

Kata Kunci: Pengelolaan, Arsip Dinamis, Dinas Kepemudaan, Olahraga, dan Pariwisata Sidoarjo

This Research is motivated by the importance of managing active and inactive dynamic records in supporting the smooth administration of government at the Department of Youth, Sports, and Tourism of Sidoarjo Regency. Dynamic records, which continuously increase along with organizational activities, require orderly and integrated management. However, the management of active and inactive records has not been fully integrated with the Records Classification System in accordance with Sidoarjo Regent Regulation Number 18 of 2023. This condition has the potential to cause disorganized storage and difficulties in records retrieval.

The purpose of this study is to examine the management of active and inactive dynamic records at the Department of Youth, Sports, and Tourism of Sidoarjo Regency. This research is based on four focuses of records management according to Muhidin and Winata, namely records creation, records use, records maintenance, and records disposition. This study employs a qualitative approach with a descriptive method. Data were collected through observation, interviews, and documentation. The data analysis techniques used in this study include data condensation, data display, and conclusion drawing.

The research findings indicate that: 1) The process of records creation has been implemented fairly well, although there are still limitations in the number of staff with specialized competencies in the field of records management and inconsistencies in the application of classification codes in accordance with the latest regulations; 2) Records maintenance has not yet been carried out optimally due to the limited number of trained personnel in records management, the absence of a comprehensive Standard Operating Procedure (SOP) for active records management, and limited storage space; 3) The use of records can be considered fairly effective through a borrowing mechanism, although it is not yet fully supported by a formal written administrative system integrated with records classification codes; 4) Records disposition has not reached an optimal level because records destruction has not been conducted periodically and there is still an accumulation of inactive records.

Based on these findings, several recommendations can be proposed for consideration, namely the addition of personnel with professional competencies in records management and the development of Standard Operating Procedures (SOP) for active records management.

Keywords: Records Management, Dynamic Records, Department of Youth, Sports, and Tourism of Sidoarjo Regency.